The majority of people think of data rooms as the due diligence process during a merger or acquisition, but they’re also used for other business transactions, such as fundraising, initial public offerings (IPOs) and legal procedures. You must find a virtual data room administration software that allows you to share, collaborate and archive confidential documents in a safe environment. It can also help speed up due-diligence for any type business transaction.

A good feature to look for in a VDR is a robust search tool that can locate any document in a matter read what he said of seconds. It should have a variety of filters and features such as labels, tags and optical character recognition (OCR). In addition, it should allow users to download an encrypted PDF of any document with one click.

You should also consider a tool which lets you modify the appearance of a data room and include a watermark that you can customize that appears on every document when it is printed, downloaded or viewed. This allows you to prevent the taking of screenshots and other breaches of privacy and security.

In addition, a well-designed data room must include a task management tool which allows you to assign reading and editing tasks to users outside of the room. It should give you a complete view of each task and its status, so that you can keep track of the progress of your work.